CLICK BELOW TO LOG VEHICLE MILEAGE
Instructions for reserving "Ruby" Toyota Tundra, EPS Cargo Van, EPS 12-Passenger Vans, UCSC Fleet Vehicles, and Portable Toilets:
STEP 1:Please check on the availability of department vehicles in the calendar to the right and in the upcoming reservations list by clicking the button below:
STEP 2:To request vehicle reservations click the button below:
STEP 3:All reservations including those from outside vendors will show up on the calendar once the request has been reviewed and approved. Email confirmations will also be sent with detailed rental information. Please double check that your reservations are accurate for the dates requested.
STEP 4:If you do NOT see your reservation on the calendar and/or do not recieve a confirmation email, your reservation has NOT been finalized. Please contact email@example.com, firstname.lastname@example.org or email@example.com immediately for further assistance with your reservation.
You may pick up the keys and fuel cards for department 12-passeneger vans and the cargo van from the department office; keys for the "Ruby" Tundra Truck can be found in the lockbox on the door at EMS C276. Fuel card for "Ruby" Tundra Truck is left inside center console of the truck. Please contact firstname.lastname@example.org for the lockbox combination. Keys should be returned to these same locations after use.
Always return vehicles with a full tank of fuel or contact email@example.com if tanks were not full upon pick-up. Fuel cards are reserved for coursework only. Fuel expenses associated with research should be paid for using research funds or personal funds to be reimbursed.
When fueling (regular gas), check oil level and tire pressure. These are especially important when carrying a heavy load and before long trips. In case of accident, refer to emergency packet in glove box.
Before driving please remember to double check the vehicle's condition and fuel levels.
ON YOUR RETURN
Please park "Ruby" Tundra, Cargo Van and if possible 12-passenger vans in "University Vehicle" stalls adjacent to Earth and Marine Sciences loading dock, along the green building. If there are no available stalls at the Earth and Marine sciences building, please return department vehicles to the covered parking spots on the 5th floor of the Core West Parking Structure. If both of theses areas are full, please be sure to email firstname.lastname@example.org their exact parking location as soon as the vehicle is returned. Please refuel, pack your trash, leave vehicles cleaner than you found them and be sure NOT to park in or adjecent to a compact parking stall or in one of the metered spaces. Please vacuum out vehciles if they are left with excessive dirt, sand or mud. A shop vacuum is available in the field storage closet. IMPORTANT! Please fill out the vehicle mileage logs online (links are located at the top of this page).