Department Administrative Support

Services and Supplies Provided by the Main Office

Teaching Supplies:

  • University envelopes
  • Scratch paper, lined tablets
  • Post-its
  • Manila envelopes
  • Paper clips, binder clips
  • Pens, pencils, chalk & markers
  • Index cards
  • Tape, glue sticks
  • Transparencies

Services and Supplies not Provided:

  • Personal correspondence
  • Personal bills, packages
  • Library photocopy service
  • Postage for expedited mail/student papers
  • Supplies/repair for home computers
  • Hand delivery service
  • Misc. others not listed

Teaching Support:

  • Photocopying and collating
  • Scanning documents/graphics
  • Assistance with ordering desk copies for classes
  • Postage for course related work
  • Processing course evaluations
  • Authorizing grade change forms

 

No Photocopying Service for:

  • Personal items
  • Readers for distribution/sale to students
  • Printing of theses/dissertations
  • Student-authored papers, dissertations
  • Non-course materials for students
  • Consulting materials
  • Textbooks
  • Non-research conference materials
  • Research related materials (teaching only)

Additional Instructions

Copies

When making photocopies for teaching, a class copy card must be used.  These cards are located in a lock box in the front office.  You will be assigned a compartment in the lock box with a corresponding key.  Quarterly, your box will be populated with the copy cards for the classess you are teaching. Lost copy cards cost the department $25 to replace, so please make sure to return the class card to the lock box after using it.  If you need a copy account and/or card designated for your research, please contact the Copier Program.  Please do not leave your research card in your lock box.

Room Reservations

Conference rooms are available in the E&MS building and at other locations around campus that can be used for meetings and seminars.  Please contact the Front Office staff to make reservations for E&MS Room A340.  Per current policy, conference rooms may not be scheduled for classroom use.  For non E&MS space, please contact the unit that is in charge of that space.

Paychecks

Paychecks are normally issued on the first day of each month and are available after 1:00 p.m.  Direct deposit is available.  If you do not choose direct deposit, paychecks will be available for pick up in the Front Office.  You will need to sign for your check during office hours, Monday – Friday 8:00AM – 4:00PM.  Direct any payroll questions you may have regarding your check to your Academic Human Resources Coordinator in the Divisional Office.

Mailboxes

All faculty, staff, and visitors have an assigned mailbox located in the Front Office Mailroom.  Pick up and delivery of U.S. mail and on-campus mail occurs by approximately 11:30 a.m., Monday - Friday.  There are two mail bags: the burgundy colored bag is for on-campus mailings and the blue colored bag is for off-campus mailings.  Our mail stop name is “Earth & Planetary Sciences” and should be written on all incoming and outgoing mail.  Room numbers and building names are not used.  It is important that you use the correct mail stop when sending mail on campus.  A complete list of campus mail stop names is available at http://cmsmailserv.ucsc.edu/testweb/revised/index.php.  A Post Office Substation is located in the basement of the Baskin Engineering Building.

UCSC Copy Center

The UCSC Copy Center is your resource for copying exams, syllabi, course handouts, etc. The hours are
Monday to Friday, 8:00 am to 4:30 pm in Jack Baskin Engineering room 25. They can be contacted by phone at 459-3888 or email copy@ucsc.edu or profpub@ucsc.edu. Please visit their website.

Copyright Law Information

Copyright law forbids photocopying of copyrighted materials without written permission, which can be obtained using forms from the UCSC copy center.  It is against copyright laws to copy entire books.  For coursework, one copy of an article or a book chapter may be made.  A limited number of copies may be made to put on reserve in the library.  It is not permissible to make copies for distribution to students, since the University does not pay for text material for students. For more information, please visit: http://its.ucsc.edu/security/copyright.html.